Getting Organized: Dealing With Paper And Interruptions
Daily, almost hourly it
seems we get battered with messaged and demands on bits of paper. if that isn’t bad enough, the
phone is constantly going off forcing you to stop and re-start tasks.
How are you expected to
get things done with all of these forces working against you? In this
article we will look at
ways to keep the interruptions to a minimum while you try to sort your life out. Most of us get something
in the mail nearly everyday. If it isn’t junk, it is bills or other things that need our attention.
The highly organized
person will check through their mail everyday and tackle those things
immediately. Most of us just stuff it all in the drawer and wish it would go away. Something you can
try is to get a small wicker or plastic basket. Make a deal with yourself. Put all of your
mail in this small container and leave it. However, there are 2 conditions.
The mail must still be
visible and once the container is full you need to go through everything
and tackle what needs to
be done. This is effective for a few reasons. It does force you to look at your mail on a fairly
regular basis. It also keeps it in a safe location so it is not cluttering up your house or office.
Finally, keeping it visible will remind you it is there so it doesn’t fall into
the out
of sight out of mind trap.
How many times have you
set aside time to do things only to be interrupted by a constant barrage of phone calls.
The more times you have to stop and re-start a task the less likely it will get done. The best thing
to do is set aside some time to return phone calls. If the phone keeps ringing, let it ring. Let
your answering machine do its job. If you like you can even put a message for callers stating you
are otherwise engaged and will return calls at this time.
It is important not to let
outside forces stop you from getting your tasks done. The more times you have to restart the
less likely you will finish. By keeping the mail in a safe place and setting aside time to return phone
calls, you can devote your time where you need to, getting your life sorted out.
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